Mar 30, 2020 The Font Book App manages fonts for Mac. After restarting your Mac, the font should be available in Word and most other apps including PowerPoint and Excel. Fonts will only display properly in Word if they are installed on the user's device. A font is what your computer uses to display and print text. OS X comes with a heap of built-in fonts (eg Helvetica, Arial, Lucida Grande) but chances are you have more than just these few on your computer.
Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.
Technology to the Rescue: Font Embedding
Normally, fonts are installed in the OS—either macOS® or Windows—and applications access the fonts installed in the OS they’re running on. Font embedding is the technology of actually adding fonts into the document you’re working with. When you do this (and assuming that the application supports embedded fonts) your document will look as you intended, regardless of where you view it.
Microsoft Office for Windows applications (Word, Excel, and PowerPoint) have supported font embedding for some time. As of February 2018, PowerPoint 2016 for Mac added support for embedded fonts. (Notice that I said “support for embedded fonts,” not “support for embedding fonts.” There is a difference, as explained later in this post.)
Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.
Figure 2_With font embedding — perfect results
Two Approaches to Font Embedding
Before I show you how to embed fonts, I need to explain about the two approaches to font embedding, and the pros and cons of each approach.
Figure 3 shows the two basic approaches to font embedding:
1) embedding the actual font file (or a portion of it) in the document, and
2) embedding the outlines of each character used in the document.
There are pros and cons to each approach:
Embed the Font File | Embed the Outlines of Characters Used | ||
Pros | Cons | Pros | Cons |
Text can be edited | Can significantly increase the file size of the document | Works for all fonts | Text cannot be edited |
Some fonts are tagged “Not embeddable” by the font creator | Works in all document types | Does not work in some OSes | |
Does not work with some older font types | Works in most applications | ||
Works with all font types |
How to Embed in PowerPoint
PowerPoint for Mac
While the latest version of PowerPoint 2016 for Mac supports embedded fonts if they’re present, it does not have the ability to actually embed fonts. For this, you must use a third-party utility. The one that I’ve used successfully is Presentation Font Embedder (available in the Mac App Store, or as a direct purchase). It’s simple to use (Figure 4) but slightly expensive ($27.49 USD) compared to other single-purpose utilities.
Figure 4_Presentation Font Embedder
PowerPoint for Windows
PowerPoint for Windows has the ability to embed fonts, so no third-party utility is generally needed. From the “Save As” dialog (Figure 5), click on the “Tools” menu and choose “Save Options…”
In that Options dialog (Figure 6), choose “Embed fonts” in the file preference.
Figure 6_The WinPowerPoint Save options
A Possible Complication
The creator of a font can mark it as non-embeddable. For such a font, you must use the outline method shown in Figure 3.
In Windows 10, it’s easy to determine if a font is embeddable, since the Font window contains a column showing the embeddability. (See Figure 7.) If the Font Embeddability column shows anything other than “Editable,” the font probably can’t be embedded.
Figure 7_In windows 10, you can easily see if a font is embeddable
On the Mac, the only way I’ve found to determine if a font is embeddable is to try and embed it; if you get an error message (Figure 8), then that font is not embeddable.
Figure 8_Error message when a font is not embeddable
Text to Outline – Add-in for Mac and Windows
For years now, whenever I wanted to use a special font in a PPT presentation – and wanted to make sure that everyone would be able to see the text in this font correctly – I used a free WinPowerPoint add-in, Text to Outline. I would move my presentation to Windows, open it up in WinPowerPoint, use this add-in, and then move the presentation back to Mac.
The developers of this add-in have recently ported it to Mac so that it works in MacPowerPoint 2016. You can get it here.
Here is what your MacPowerPoint ribbon will look like after installing this add-in:
For further details on font embedding, see the following:
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The Mail app might be your most used app on your Mac. From receiving work emails to private notes, from the credit report to day-to-day bills, from social-media notifications to formal invites; the app sees all this and more.
While Mac does not have the provision to change the look of the built-in Mail app, it does give you the liberty to make some tweaks. You can choose the layout of the Mail app, customize the fonts, font size, and font color that suits you. Here’s how all this can be done:
How to Customize Viewing Layout of Mail App on Mac
There are two types of layout commonly available in the mail app. The classic layout stacks the message list on the top and the message content on the bottom. Whereas, the other layout stacks the message list in the left corner and the message content on the right corner. Here’s how you can switch between the layout.
Step #1. Open the Mail app on your Mac, click on Mail, and choose Preferences from the Menu Bar.
You can also press “Command Key (⌘) + ,” after opening the Mail app to open the preferences window directly.
Step #2. Now select Viewing tab from the given options.
Step #3. Depending upon your current layout, the Useclassic layout box will either be marked or unmarked. Accordingly, mark/unmark your box to change the layout of the Mail app on Mac.
How to Customize the Mail App Fonts and Colors on Mac
Step #1. Open the Mail app on your Mac, click on Mail, and choose Preferences from the Menu Bar.
Amule mac dmg software. You can also press “Command Key (⌘) + ,” after opening the Mail app to open the preferences window directly.
Step #2. Now select the Fonts & Colours tab from the given options.
Once you reach this window, there will be multiple options; let’s explore each option individually.
Message List Font: Font and Font Size Of The Message list
This option allows you to change the font and font size of the Message list. However, you can only change from the default System font Regular 12, if you are using the Classic Layout.
So, if you are using Classic Layout, click on Select and surf through the pop-up window to find the Collection, Font, Typeface, and Size that you prefer.
Message Font: Font and Font Size For Regular Emails
This option allows you to change the font and font size for messages viewed and for all written messages, whether new messages, replies, or forwards. Click on Select and surf through the pop-up window to find the Collection, Font, Typeface, and Size that you prefer.
Do note that if the sender has used a specific font and font size, you will see the font used by the sender when viewing the message.
You can also change the font and font size for a single message while composing it.
While writing click on the “Choose the font family” dropdown menu and customize the font and other details from the format bar that appears.
Furthermore, it is essential to note that if you use a font that the recipients do not have, your font is substituted by a similar font that the recipients have.
Fixed-Width Font: Font and Font size for Plain Text Messages
This option allows you to change the font and font size used writing and viewing plain text messages, i.e., the messages not formatted as HTML.
Click on Select and surf through the pop-up window to find the Collection, Font, Typeface, and Size that you prefer.
In order to apply this font, you need to check the box of Use fixed-width font for plain text messages. This further ensures that every character is of the same width and aids in aligning your text using spaces instead of tabs.
If you are looking to add special characters in your email, check out our step-by-step tutorial on how to quickly type special characters on Mac.
How to Change the Mail App Colors on Mac
How To Download Fonts In Word On Mac
When you reply or forward an email, the original message you have received gets quoted. This also occurs when you receive a forwarded message. In addition to the indented lines, you can also choose the color of the quoted text.
Check the color quoted text if you want quoted text and the indented lines to be colored. You can also customize the color, click on the drop-down box in front of the color, and select the color you prefer.
That’s all for now!!
Signing off…
Mac Fonts Free
Updating your email settings, such as fonts and font size, ought to have many benefits. One of them being a comfortable viewing experience when you check your daily emails. In fact, you can even adjust the font size on your iPhone and iPad to make your viewing experience more comfortable.
There is also an additional benefit of customizing font settings in your email; you can leave a lasting impression on the receiver/reader of your email. Our email correspondence i.e., how we compose an email, can tell a reader a lot about our personality.
While a lot depends on what you write, a little part also depends on how you write. For instance, feel the difference between the two sentences – “DO THE NEEDFUL NOW” or “Do the needful now.” Similarly, the font and font size chosen by you can add a tone to your words, and the settings mentioned above gives you the liberty to choose your tone.
Free Fonts Download
Like this hack? Here are a few more Mac hacks:
How To Install Fonts In Mac
Suraj is a digital marketing expert on the iGB's team. He contributes to the social media section along with tips and tricks for iPhone, Apple Watch. Apart from blogging, he likes to work out as much as he can in his gym and love to listening to retro music.